Learn how to use FILTER on Google Sheets with single condition, multiple conditions, LARGE sort conditions, and SMALL sort conditions. Filter in Google Sheets Using Google … This needs to be of the same size as that of the range 3. Sort and filter 1. We are going to look at … First, I will ask the function to show only those orders that are running late. I enter the range to filter — A1:E20 — and then set the condition — column E should equal Late: I can ask the function to get me all orders but those that are late. Suppose we want to retrieve all values above a certain threshold? It copies the found rows and puts them wherever you build the formula. getRange() Range: Gets the range this filter is applied to. Instead of building formulas or performing intricate multi-step operations, start the add-in and have any text manipulation accomplished with a mouse click. Just as I did above. If I do try the previous method and enter each order status to a separate condition, I'll get the #N/A error: Let's try and make the FILTER function in Google Sheets return orders that fall under all the following rules: Put all these parts together and your Google Sheets filter formula for multiple columns is ready: =FILTER(A1:E20,B1:B20>=200,B1:B20<=400,MONTH(C1:C20)=1,E1:E20="on the way"). Anytime you want to turn a filtered view back on, click Data > Filter Views and then choose a filter to view. To start adding filters, highlight your data table. Filter views can help you review and analyze data in Google Sheets. The Google Sheets Filter function will take your dataset and return (i.e. The Regexformula above, except the =FALSE, returns TRUE for matching values and FALSE for mismatching values. Here are the steps to create Filter Views in Google Sheets: Select the dataset. Your submission has been received! The main purpose of drop-down lists in Google Sheets is to offer options that a user can choose from. Enter selected range as first argument (RANGE). Unable to open Outlook window" error, Outlook Quick Parts and AutoText: how to create, edit and use, Merge data from duplicate rows based on a unique column, How to compare data in two Google sheets or columns. The additional conditions have to be separated by a comma.Â. With QUERY, you can do actions like lookup, sum, count, average, filter, and sort.. On the other hand, the IMPORTRANGE function allows … Or all even, or odd, values? Put all these parts together and your Google Sheets filter formula for multiple columns is ready: =FILTER(A1:E20,B1:B20>=200,B1:B20<=400,MONTH(C1:C20)=1,E1:E20="on the way") Formula-free way for advanced Google Sheets filter. Repeat step 3 for all of your conditions. Google Chrome is a trademark of Google LLC. What's even more likely than applying a few conditions to one column is creating a filter in Google Sheets for multiple columns. To turn all the filter views off, click the “X” in the top-right corner of the sheet. To find all rows falling between two numbers/dates/times, the optional arguments of the function will come in handy — condition2, condition3, etc. Both the LARGE and SMALL functions list down the value of the nth ranking value. The arguments are all the same. Open your Google spreadsheet. Each time you create a Google Sheets filter formula, you need to enter the condition as is: whether a word or its part, the date, etc. You can narrow down the results to list down only the top 3 entries or the bottom 3 entries by using the LARGE and SMALL functions.Â. Let's get back to our original table and prepare to filter its rows and columns. …I know the byline contained regular expressions, but I promise you I won’t just leave you with the formula for you to figure out your own jumbled mass of jibberish characters or inundate you with a list of commands and leave to attempt to piece it all together. Depending on your criteria, you may need to embed DAY, MONTH, YEAR, or even DATE and TIME in the main Google Sheets FILTER function. There is no direct way to filter data in multiple sheets in Excel, but, the following VBA code can help you to finish this job, please do as follows: 1. Let's create a formula to retrieve only orders that were shipped from Canada (CA). 35+ handy options to make your text cells perfect. If you aren't logged into your Google account, you'll be prompted to sign in with your Google email address and password first. To improve upon our example, we want to add a condition to list down only entries whose quality score is more than 8.2. Conclusion. Go to the Data tab. 4. If you’ve read my getting-started article on the Filter function in Google Sheets, you’ll know that it’s a very powerful function when working with data in Google Sheets.In this post, we’ll take it one step further and look at more advanced logic with an OR condition. By default, data within grids will not be returned. Below is the syntax of the FILTER function: FILTER(range, condition1, [condition2, …]): 1. range: This is the range of cells that you want to filter. Since we want only the FALSE output of the Regexmatch, at the last part of the Regexmatch included the logical part =FALSE. Or in other words — if text contains. You can also add multiple criteria across columns. It is very possible using google script. Step 4. Enter desired condition as the second argument (CONDITION). Paste this modified function into cell A1 of your new Google Sheet. Therefore, the steps for using FILTER with a single condition are easy: Step 2. Using RATE function in Excel to calculate interest rate, Attaching files from SharePoint to Outlook email, How to attach files to Outlook email from OneDrive, LARGE IF formula in Excel: get n-th highest value with criteria, Compare 2 columns in Excel for matches and differences, CONCATENATE in Excel: combine text strings, cells and columns, Create calendar in Excel (drop-down and printable), 3 ways to remove spaces between words in Excel cells, How to fix "Cannot start Microsoft Outlook. On a 250,000 cell sheet, using a filter with 135 strings (which is simply the actual data I wanted to filter), the REGEXMATCH() version takes 22 seconds to filter the sheet whereas the OR() version takes about 3.5 seconds. We will add this as the condition for our FILTER function: In case that no entry fulfilled the conditions, the result would simply be #N/A. Their syntaxes are the following: For example, if we run the following formula: It will list down the third highest value in the set.Â, Therefore, we will use the LARGE and SMALL functions to extract the nth highest or smallest value in the set, and use it as a reference for comparison.Â. =SORT(FILTER(A3:C,C3:C="Text"),1,true) Sort by multiple columns and one condition 1. Let's learn how to apply Google Sheets filters so that we can narrow down the data that's in view. Multiple DataFilters can be specified. What if we wanted to filter data using google script rather than doing it manually in google sheets? And this time I'm going to explore the Google Sheets FILTER function with you. You can sort your data by arranging it alphabetically or numerically, or you can apply a filter to narrow down the data and hide some of it from view. 8 essential tools to streamline your email workflow. If you want to create a new spreadsheet instead, click Blank in the upper-left side of the page instead. When posting a question, please be very clear and concise. To filter multiple values in the Pivot Table in Google Sheets, I have used the Regexmatch. They make lots of things about formulas easier. remove() void: Removes this filter. To get ahold of those orders that are due on 9 January 2020, I'll invite the DATE function: =FILTER(A1:E20,C1:C20>=DATE(2020,1,9),C1:C200.5)),2,t… To see filter options, go to the top of the range and click Filter . No Comments. Google Sheets can contain multitudes of data, so much so that you'll need help organizing it. But when it comes to the FILTER formula, it is FIND and SEARCH functions that operate this way. Use FILTER function with a single condition, Use FILTER function with multiple conditions, all need to be fulfilled, Use FILTER function with multiple conditions, at least need to be fulfilled, Use FILTERÂ function to show the Top or Bottom 3 entries. Specifying one or more data filters will return the portions of the spreadsheet that intersect ranges matched by any of the filters. The FILTER function in Google Sheets allows you to filter a range of data by a specified condition, so that a new set of data will be displayed which only shows the rows/columns from the original data set that meets the criteria/condition set in the formula. Thus, to correctly set the OR logic in the FILTER function, I should sum these two criteria within one condition: =FILTER(A1:E20,(E1:E20="Late")+(E1:E20="On the way")). removeColumnFilterCriteria(columnPosition) Filter: Removes the filter criteria from the specified column. Therefore, here are the steps for using FILTER with multiple conditions, where at least one needs to be filled: Step 3. Enter desired condition as the next argument (CONDITION). The REGEXMATCH() certainly has the potential to make much more complex and powerful searches so it's well worth knowing. Gets the filter criteria on the specified column, or null if no filter criteria is set. Go to https://sheets.google.com in your browser, then click your spreadsheet. Note that it is also possible to retrieve the list of rows hidden manually, using the "hide row" menu item in Google Sheets, as indicated in the API documentation. The Query with Importrange does this by merely using the QUERY function first, then nest the IMPORTRANGE function in the formula.. To break it down into its two components: The QUERY function is one of the most versatile functions in Google Sheets. Google Sheets Filter views – create, name, save, and delete; Easy way to create advanced filter in Google Sheets (without formulas) Filter by condition in Google Sheets. One of the great things about filter views is the ability to show filtered data without altering other collaborators’ spreadsheet view. Remember how I looked for all orders that are late? FILTER in Google Sheets scans your data and returns the required information that meets your criteria. I want to apply filter to sheet 1 which will reflect the same filter in rest of the sheets This thread is locked. If the only way you know of creating a filter in Google Sheets is the standard tool, I have a surprise for you. Some time ago we explained how to filter in Google Sheets using the standard tool. You would notice that the row/column header turn dark-gray. Unlike the standard Google Sheets filter, the function doesn't do anything with your original data. The FILTER function follows the following syntax: Where the RANGE is the range of the dataset that you want to filter and CONDITION1 and CONDITION2 are the conditions you want to use to filter the data.Â. Compose your response just once, save it as a template and reuse whenever you want. This again can be a column/row (corresponding to the column/row of the data… Normally, we filter our data using the Sort and Filter tool where we have to click each filter arrow in each column to organize our data. While I mainly used one condition in all Google Sheets filter formulas before, it is more likely that you'll need to filter a table by a few conditions at a time. Google Sheets allows you reorganize your data by sorting and applying filters to it. In the code sample here, we’re only exposing rows hidden by filter. Take a deep breath, mate, and let’s get cracking. Microsoft and the Office logos are trademarks or registered trademarks of Microsoft Corporation. Copyright © 2003 - 2021 4Bits Ltd. All rights reserved. Oops! Make it count Google Sheets makes your data pop with colorful charts and graphs. But each new part of the formula requires a new range with its own criteria. Put the range with dates right into it (C1:C20) and specify the number of the month (or year) it should be equal to (=1): To get the data that falls before or after the specified date, you will need the DATE function and such comparison operators as greater than (>), greater than or equal to (>=), less than (<), less than or equal to (<=). Because instead of typing everything out, you can simply refer to cells with conditions. Figure 1. This smart package will ease many routine operations and solve complex tedious tasks in your spreadsheets. Enter desired condition as second argument (CONDITION1). If more than one entry contains the same value, they will all be listed together in the list. Here are the orders that were received on and after 1 January 2020: Of course, you can easily substitute DATE with MONTH or YEAR here. The result won't differ from the one above: When filtering on Google Sheets by time, the drill is exactly the same as with dates. While working in Google Sheets, we can use a unique function called the FILTER function. FILTER function is great and all, but sometimes it can be too much. Don't get puzzled by its name. There are plenty of ready-made formulas you can borrow, along with a new powerful tool that complements the filtering toolset immensely. Step 3. It gives users a clear look at all the available options and also makes sure the user selects only the items allowed. This way, you can use multiple conditions in same column filtering in Google Sheets. You can follow the question or vote as helpful, but you cannot reply to this thread. In the Filter views option, click on ‘Create new filter view’. We mentioned how to filter by value and by condition. For our example, we have the following data: We want to filter the dataset to see who among them has an output score of more than 25. The SEARCH function will do just fine for my example since the text case is irrelevant: After collecting all these parts together, I get the desired result: Filtering by date and time also requires using additional functions. The condition is written with the range of the column identified, then followed by a relation. Jaba the Hutt: House Hutt: Tatooine: 2) If your source ranges are "looking" to the bottom of the source spreadsheet (like: "A1:C" looks from A1 to the bottom of column C), you need to have: Where Col1 <>' ' in your query to remove all the blank rows in your result set. show you) only the rows of data that meet the criteria you specify (e.g. Just as the FILTER function does. You can repeat this with all the aforementioned formulas. VLOOKUP in Excel - which formula is the fastest? In the same argument, add the plus symbol (+) and your other condition. For that, I will need a special comparison operator (<>) that means not equal to: Now I'd like to show you how to build the Google Sheets FILTER function based on the partial match. Here is our sample sheet that you can see how the FILTER function works: Suscribe to get more data and analytics tips! I'm going to show you all the examples while filtering a small table where I track some orders: For our example, we will write the function as follows: The plus sign between the two conditions tell the FILTER function to list down any entry that satisfies at least one of the given conditions.Â. Useful for data analysis and Google Sheets mastery. This comprehensive set of time-saving tools covers over 300 use cases to help you accomplish any task impeccably without errors or delays. There is no built-in functionality in Google Sheets that allows you to edit filtered data without affecting other users in the same spreadsheet. It resembles Google Sheets VLOOKUP function because it searches for matches. Step 4. by Natalia Sharashova | updated on November 30, 2020 =SORT(FILTER(A3:C,(C3:C="Text")+(B3:B>0.5)),2,true) Sort by multiple columns and filter by multiple conditions (AND logic) 1. If you find a more elegant solution, please share it in the comments section below. At least one condition is required, and this is what we will show in this section. The FILTER function is a very useful and frequently used function, that you will likely find the need for in many situations. I can quickly refer to E4 with the text Late to do the same: The result won't differ at all: Something went wrong while submitting the form. =SORT(FILTER(A3:C,C3:C="Text"),2,true,1,true) Sort by one column and filter by multiple conditions 1. =SORT(FILTER(A3:C,C3:C="Text",B3:B>0.5),2,true,1,true) Sort by multiple columns and filter by multiple conditions (OR logic) 1. Supposedly we list the bottom three entries here, but now six entries were listed.Â The best work arounds for this are using the Google Sheets Slicer or Filter View. Let’s talk about how to combine data ranges from within the same spreadsheet (or from two different sheets), to run one query – working through examples using sample Twitter data. So how can I check all orders that are both on their way and late? Dec 17, 2020. Use Google Sheets Filters. If you want filter by a certain account you’d update the column number to correspond to the Account column in your data source Google Sheet, and then update the criteria to filter on one of your account names. Luckily, we have a better solution that transcends both Google Sheets FILTER function and their standard tool — Multiple VLOOKUP Matches. FILTER function … In this post, I want to share a few more advanced filter options, such as working with dates and using OR logic. I promise to give you some clear examples with an explanation of each to you can apply it to your project. We can write the new function as follows: Therefore, the steps for using FILTER with multiple conditions are similar to the ones above: Step 3. For example, avoid adding more functions like DATE and just refer to the cell with a date of interest: =FILTER(Orders!A1:E20,Orders!C1:C20=Orders!C15). Instead of messy options like copy-pasting data or saving multiple versions, there’s another option. This would need creating four different ‘Filter Views’ – one for each region. The above three conditions are the most commonly used criteria type in Google Sheets Filter Function. To that end, you can use the Filter tool to temporarily … Time is tricky enough in spreadsheets, so a few adjustments are necessary. The FILTER function in Google Sheets helps you filter and return the rows in a range that meet specified criteria. Here are 5 main advantages of the tool over the Google Sheets FILTER function: I truly encourage you to install Multiple VLOOKUP Matches and give it a go. To look through its options closer, visit its tutorial page or watch a special instructional video: =FILTER(range, condition1, [condition2, ...]), =SEARCH(search_for, text_to_search, [starting_at]), Thank you for your comment! If you're interested in a particular month or a year only, you can get by with MONTH and YEAR functions. Thank you! This will help us provide a quick and relevant solution to your query. Normally, you'd use wildcard characters for this task. 2. condition1: This is the columns/row (corresponding to the column/row of the dataset), that returns an array of TRUEs/FALSES. [condition2]: This is an optional argument and can be the second condition for which you check in the formula. For our example, we will write it as follows: Since the entries in column C extends from C2 to C20. Apply same filter to multiple worksheets with VBA code. However, spreadsheets always have more in them than we know. As specified in the previous section, you can add more than one condition for the FILTER function to follow. A regular filter hides the data you've filtered out for all people viewing your Sheet, whereas a filter view allows you to save multiple filters, view filtered data without affecting what others see, and even share links to specific filter views with different people. Unless you're familiar with cell references. The table contains 20 rows with various types of data which is perfect to learn the function. A drop-down list also ensures that there are fewer errors as the user can now choose from a pre-defined list instead of manually typing the cell content. The FILTER function generates a new set of data while keeping the original data intact. To return all rows with timestamps between 2:00 PM and 12:00 PM, do this: =FILTER(A1:B10,HOUR(A1:A10)>=HOUR("2:00:00 PM")). A simple function for filtering data with one or more conditions is FILTER. Click Data Create a filter. You just duplicate the same range each time but with a new condition. Select a range of cells. Filtering is used to look at data from a certain view or criteria. If you don't know or don't remember how to do that, please check my previous blog post. For instance, to get only days with a timestamp after 2:00 PM, the formula will be: However, when it comes to using the HOUR function (as with MONTH for dates), the game changes a bit. The Google Sheets Filter function can easily do all of these, and more, with a … To list down the top 3 entries for our first example, we will use the LARGE function as part of the condition: You can do the same with the SMALL function, but be mindful of the relational operator you need to use: ... so here comes the limitations of this technique. Sometimes, however, you might want to edit filtered data in Google Sheets. When handling data inside reports, filtering is an essential feature of google sheets. Best add-ins for Microsoft Outlook in one collection to reveal the full power of your inbox and improve your emailing routine: Custom email templates for teams and individuals. just rows corresponding to Customer A). While sorting changes the order and sequence of the data in a spreadsheet, filtering changes what data is currently visible in the spreadsheet. Hope to see you again with another awesome Google Doc spreadsheet tutorial. Syntax of the Google Sheets FILTER function, How to use FILTER function in Google Sheets, How to filter by date and time in Google Sheets, How to filter in Google Sheets using cell references, Google Sheets FILTER formulas with multiple criteria, Add filter to Google Sheets to multiple columns, Formula-free way for advanced Google Sheets filter — Multiple VLOOKUP Matches, Filter by condition in Google Sheets and work with filters in shared documents, Advanced search and quick replacements in Google Sheets, Google Sheets QUERY function: a spreadsheet cure-all you have yet to discover, Useful Google Sheets functions that don't exist in Excel, Google Sheets formulas for 12 most useful Google Sheets functions. The snippet below will return the indexes of the filtered rows in a given Sheet. For this case, you can enclose two or more conditions using the OR operator (the plus sign). Filter data by multiple conditions in one column with formula. It has the ability to filter values in multiple columns using only one formula.. You use the additional TIME function. Then add another HOUR function to set the time itself. You won't find it in Excel, so it is definitely worth checking out. On your computer, open a spreadsheet in Google Sheets. Built-in formulas, pivot tables and conditional formatting options save time and simplify common spreadsheet tasks. Enjoy! We cannot guarantee that we will answer every question, but we'll do our best :), 60+ professional tools for Microsoft Excel. The syntax is pretty easy since each argument speaks for itself: Now, with these notes in mind, let's see how the arguments take shape of different formulas. Keeping track of all arguments, delimiters, nested functions and whatnot can be extremely confusing and time-consuming. Do not waste your time on typing the same replies to repetitive emails. 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